Is Your Microsoft 365 Data Fully Recoverable?

Adoption of Software-as-a-Service (SaaS) platforms like Microsoft 365® remains high even as in-person work opportunities return. Assuming your data is completely protected by your cloud application provider is a mistake that could have devastating consequences for your business.

Remember, the loss of business-critical data can result in costly disruptions and operational downtime, hefty regulatory penalties, reputation damage, or even the loss of customers.

Know the Facts

Fact 1: You CAN Lose Microsoft 365 Data

While Microsoft protects Microsoft 365 data against issues related to their own data centers, they don’t safeguard against accidental data loss due to misconfigured retention tags, policies, or user errors.

Fact 2: Some Deleted Microsoft 365 Items Get Permanently Removed After 14 Days (Extendable to 30 Days)

By the time you realize certain items are missing, they might already be permanently lost.

Fact 3: Cloud-to-Cloud SaaS Backups Minimize Costs

Mitigate the time and cost of manual data restoration with a cloud-to-cloud SaaS backup solution that saves time, boosts productivity, and saves money.

Top Causes of Microsoft 365 Data Loss

Cybercriminals & Hackers

• Account for close to half of data-loss incidents: Cybercriminals and hackers use sophisticated techniques to breach systems and steal or corrupt data. These attacks can lead to significant data loss and downtime as businesses scramble to recover.
• Preventative Measures: Regularly update security protocols, use strong passwords, implement multi-factor authentication, and conduct regular security audits.

Human Error or Mistakes

• An alarming 22% of incidents are due to human error: Simple mistakes such as accidentally deleting files, misconfiguring settings, or clicking on phishing emails can lead to significant data loss.
• Preventative Measures: Conduct regular training sessions for employees on data management best practices and phishing awareness.

Malicious Insiders

• Make up close to 30% of threat actors: Insiders with malicious intent can intentionally delete, alter, or steal data, posing a significant threat to data integrity.
• Preventative Measures: Implement strict access controls, monitor user activity, and establish a clear policy for handling sensitive data.

Illegitimate Deletion

• Though less than 10% of all causes of incidents, the impact can be severe if sensitive data is lost: Unauthorized deletions can occur accidentally or intentionally, leading to the loss of crucial business information.
• Preventative Measures: Use backup solutions that allow for quick recovery of deleted items and establish strict policies for data deletion.

Programmatic Errors

• Also called ‘sync errors,’ these can cause data loss in a flash without an undo option: Errors in software synchronization or updates can result in the loss of data without the possibility of recovery.
• Preventative Measures: Regularly update software and conduct thorough testing before deploying updates.

Malware & Ransomware

• Accounts for about 20% of data loss incidents: Malware and ransomware attacks can encrypt or delete data, making it inaccessible until a ransom is paid.
• Preventative Measures: Use reputable antivirus software, conduct regular scans, and maintain up-to-date backups.

Benefits of Cloud-to-Cloud SaaS Backup

Data Loss Protection for Your Microsoft 365 Data

• Comprehensive Coverage: Protects against a variety of data loss scenarios, ensuring your data is always safe.
• Peace of Mind: Know that your data is secure and recoverable, reducing anxiety over potential data loss.

Easy, Rapid Data Recovery and Restoration

• Quick Recovery: Restore lost data quickly, minimizing downtime and maintaining business continuity.
• User-Friendly Interface: Simplifies the recovery process, allowing even non-technical staff to restore data efficiently.

Improved Productivity & Efficiency for Employees

• Minimize Disruptions: Quick recovery times mean employees can get back to work faster, maintaining productivity.
• Streamlined Processes: Automated backups and easy restoration reduce the time spent on manual data management tasks.

ROI Positive Investment That Protects Your Business Against Data Loss

• Cost Savings: Reduces the costs associated with data loss, including downtime, regulatory penalties, and lost business.
• Long-Term Benefits: Investing in robust backup solutions pays off by preventing costly data loss incidents.

Helps Satisfy Regulatory Obligations for Log Records and Risk Management

• Compliance: Ensures your business meets regulatory requirements for data protection and retention.
• Audit Trails: Provides comprehensive logs and reports, making it easier to demonstrate compliance during audits.

Unsure of where to start? Contact TekConcierge to learn how we can help you ensure the protection and recoverability of your business’ valuable Microsoft 365 data.